If your business handles sensitive information regarding employees and customers or confidential documents on business accounts or deals it is crucial to block access to these files from view. Even even if your employees are trained and reliable, a slight error could have devastating consequences. Here are four ways that can help you limit the access to electronic documents in order to avoid a breach.
It is possible to block the threat actors from accessing secured files with two-factor or multiple-factor authentication methods. The additional layer of security prevents them from stealing usernames and passwords to access confidential information. It also helps comply with regulations like vdr-soft net GDPR and HIPAA.
It is a different approach that companies employ to protect themselves from people who don’t have permission. This allows businesses to verify the identity of a person prior to giving them access to confidential information. It also ensures the highest level of security for documents as modifications can be spotted.
Security enhancements can be achieved through custom permissions which permit managers to control how sensitive files are printed or opened, as well as copied. Restrictions can be placed on the kind of changes that a document can undergo like changing the text or designs. These documents can also be equipped with an examine trail incorporated into them, allowing administrators to keep track of activity and identify any unauthorised changes.
This can be done by following the “clean desk policy” which ensures that all papers and documents are securely secured or locked away when an employee goes away from their desk. This can be achieved by enforcing a “clean desk” policy, which guarantees all papers and documents are secured with passwords when an employee is away from their desk. All devices, such as laptops, desktop computers and smartphones, are cleared of any data prior to when they are turned on or removed.