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In the past, you may have shared documents with your team members by emailing or printing them. In the future, you’ll need to utilize document sharing software which allows real-time collaboration. It also can support the latest formats for files.
A good document sharing solution can provide a user-friendly management interface, as well as tools to keep content safe, secure and coordinated between different devices and teams. It also has the capacity to handle huge documents of varying sizes. It is also able to be backed up to the cloud in order to safeguard against natural disasters and loss of data.
Document sharing on the cloud and on-premise systems are the most well-known. Both options offer security, but on-premise is more suitable for businesses with strict information security policies. For example, on-premise is not dependent on an internet connection, therefore it won’t crash if you lose your internet service.
File-sharing software is also a critical tool for remote and hybrid teams. It eliminates the need for teams to share files via email and saves them time trying to find versions or determine who made which modifications. It also ensures that all projects have only one version.
Most project management platforms integrate with a document sharing platform to streamline the workflow process. ClickUp, for example, allows users to upload files directly into the application. They can then collaborate in real-time. It also comes with the Docs feature that allows users to organize documents and share them with anyone within the organization. It also integrates more than 1,000 apps to increase productivity and facilitate switching between apps.