Board management software is often called board portals and is designed to streamline the administration of a corporation’s board. It automates tasks like scheduling meetings, sharing materials and distributing minutes. It also provides tools that allow directors to effectively collaborate with each other both in person and via the internet. Some vendors provide the complete solution, whereas others require users to purchase additional integrations for specific functions. This article reviews five important characteristics of the board management software according to the scores given by verified software users. It also provides the top-rated products for each feature.
The document management feature consolidates all board documents into a single repository, which improves the management of information and efficiency. It also offers collaboration features like real-time comments as well as annotations, which enable members to look over documents simultaneously as well as facilitate faster feedback and decision-making. This feature also provides access control and version control, which allow administrators to define levels of authorization for documents and files.
Security is a major priority for any company that is adopting new software, particularly when it involves sensitive data. Freeware typically comes with weak or no encryption, making boards vulnerable to breaches that could lead to financial losses and damage to reputation. It is recommended to select only a solution that comes with at least 256 bits of encryption or more.
A reliable software for managing boards can reduce administrative work and save time, allowing more time to focus on important projects and initiatives. However, choosing the right solution requires careful analysis and research. Apart from evaluating the capabilities of every tool, it’s important to consider how well each tool integrates with your existing technology stack.